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Terminology That Should Not Be Included In Formal Emails

Communication to Restaurant Managers via email has become a vital tool in a technology world that never stops evolving. Properly construct emails and use correct and modern terms and phrases. This is particularly pertinent to formal emails in a Restaurant Management environment where the content needs to be concise and without ambiguity, which can cause confusion. Delivering a clear message to your Manager is necessary in order to get the right response.

Think twice before using the following terminology when composing a formal email to you Restaurant Manager.

Words and Phrases to Avoid

“Please note that…” is an overused phrase. It is a polite way to draw attention to part of the content. It is much better to say “be advised that…” which is more assertive and professional.

Other wording frequently used incorrectly in emails is “Sincerely yours “or “Yours very truly”. These are endearing terms that sound Victorian and are not appropriate in our modern day. These can be changed to “faithfully” or “regards”, depending on the relationship your Restaurant Manager.

Sometimes an email begins with "I hope you are well”. Even if you like to give the impression you are a person who cares, the word “hope” has no place in a formal email. Instead say that you respect and appreciate the recipient’s time and move on to the point quickly.

Using “respectfully” adds a softer tone to an email and may sound negative. It does not actually soften the content of the email if declining a request or decision.  Instead replace it with “please”.

“Please do not hesitate to contact me” is a popular and overused phrase. It is a polite way of ending an email, but it is unoriginal and sounds insincere. It is better to give your email a personal touch by using words such as “please call me” or “send me an email” which is still courteous and makes you more approachable.

Finally, “I thought I should reach out” is a vague expression and is an indirect way of eliciting a response from your Restaurant Manager. This sort of approach gets you nowhere. Say what you have to say in a clear and concise manner for the desired feedback.