Executive Assistant to Senior Leadership

Boca Raton, Florida | Country Club

You will act as the operational backbone for senior leadership, ensuring priorities stay aligned and nothing falls through.

• Own and manage complex executive calendars with precision and intent
• Control the flow of communication across leadership, internal teams, and external stakeholders
• Prepare executives for meetings with clear, organized materials and context
• Draft, edit, and refine high level written communication suitable for executive and board audiences
• Track priorities, deadlines, and ongoing initiatives to ensure consistent follow through
• Coordinate travel, logistics, and scheduling with a polished, service driven approach
• Support leadership level meetings including preparation, documentation, and execution of follow ups
• Maintain organized systems for documents, reporting, and information flow
• Act as a direct liaison between leadership and high expectation individuals

This is not a training ground role. It requires someone who can step in and operate with confidence early.

• Strong writing ability with the ability to produce polished, error free communication
• High attention to detail, consistently verifying information before it leaves your hands
• A proactive mindset, anticipating needs rather than reacting to them
• Comfort working in a low structure, hands off environment
• Advanced proficiency with Microsoft Outlook, Word, and Excel
• Experience supporting senior leadership such as a CEO, COO, or equivalent
• Professional maturity and sound judgment, especially around confidential matters
• Strong organizational ability with the capacity to manage multiple priorities at once
• Confidence interacting with individuals who expect a high level of service and professionalism

These expectations are directly aligned with how success in this role will be evaluated.

WHAT SUCCESS LOOKS LIKE

• Leadership is more efficient because you are in place
• Communication is clear, timely, and well managed
• Meetings are prepared, purposeful, and followed through
• Priorities stay organized even when the pace increases
• You become a trusted extension of leadership, not just a support function

BACKGROUND

• Prior experience supporting senior leadership in a professional environment is required
• Experience in service driven or high expectation environments is helpful but not required
• A bachelor's degree is preferred, not required

This role offers direct exposure to leadership decision making and day to day operations. For the right person, it creates a path to grow beyond traditional administrative work and into broader operational visibility over time.